Auto Generate Travel Itinerary by Email

The Auto Generate Travel Itinerary workflow uses AI + n8n automation to transform a simple travel email request into a complete, personalized trip plan.

When a customer writes something like “I want to go to Dubai with my friends for 5 days,” the workflow automatically:

• Reads the email
• Understands the destination, duration and intent
• Generates a detailed itinerary with day-by-day activities, hotel suggestions and travel advice
• Sends it back to the traveler in a friendly, conversational tone

This workflow eliminates manual writing, boosts response speed and adds value for both travelers and travel agents.

1. Automated Itinerary Creation

Instantly generate detailed travel itineraries from customer emails using AI-no manual planning required.

2. Faster Response Time

Reply to travel inquiries within minutes, improving engagement and conversion rates.

3. Personalized Experience

The Ollama LLM tailors every plan with unique daily activities, accommodation ideas and destination insights.

4. Human-Like Communication

All replies are friendly and natural, maintaining a professional yet warm tone for travelers.

5. Seamless Workflow Integration

Built entirely in n8n, allowing travel businesses to easily connect with Gmail, Outlook, or CRM systems.

Travel agencies and concierge services use this automation to:

• Respond to traveler inquiries automatically

• Generate customized daily itineraries for each request

• Send ready-to-share itineraries via email

• Log all requests and responses into Google Sheets or CRM for follow-up

This has helped agencies reduce manual work by 70% and improve customer satisfaction through faster, more tailored responses.

AI Model

• Ollama AI (using models like Mistral or Llama 3) for understanding and itinerary generation

Email Processing

• IMAP / Gmail / Outlook for inbound email triggers

• SMTP / SendGrid / SES for sending AI-generated itineraries

Automation Platform

• n8n for workflow orchestration, data parsing and process automation

Storage & Data

• Google Sheets / Notion / CRM (optional) for saving traveler requests and AI responses

Security & Monitoring

• n8n credential vault for secure API keys

• Logging and monitoring with Datadog or Grafana

1. Email Trigger (IMAP): Detects new travel request emails from customers.

2. Basic LLM Chain (Ollama): Uses an AI model to interpret the message and generate a complete itinerary.

3. Edit Fields (Optional): Allows review or customization of itinerary details.

4. Send Email: Sends the finalized itinerary back to the traveler automatically.

Each step is fully automated, tracked and customizable for different travel destinations or audience types.

• LLM Understanding: Ollama model identifies key details such as destination, duration and group type.

• Natural Language Generation: Produces day-wise plans, local tips and hotel suggestions.

• Tone Control: Keeps communication friendly and engaging while preserving accuracy.

Together, these components ensure that every generated itinerary feels human-crafted.

• Top 5 Global n8n Workflow Creators: Recognized for building advanced automation for travel and hospitality.

• Experts in AI + Workflow Integration: From LLM-based assistants to end-to-end email automation.

• Custom Solutions for Travel Industry: Tailored to your destinations, packages and tone of communication.

• Data Security & Compliance: All customer data handled securely under modern encryption standards.

• Scalable Design: Easily connectable with booking systems, CRMs, or WhatsApp agents.

A travel agency using this automation received hundreds of trip inquiries daily. Before automation, each itinerary took ~30 minutes to craft manually. After integrating this n8n + Ollama workflow:

• Each email is auto-read

• A detailed itinerary is generated within seconds

• The AI reply is emailed back instantly

This reduced manual workload by 80% and improved follow-up times dramatically.

intelligence with seamless automation to deliver instant, personalized plans. It improves response times, enhances customer satisfaction and eliminates repetitive work - allowing teams to focus on closing deals and delighting travelers.

If you’re ready to bring AI automation to your travel agency, OneClick IT Consultancy can help you design, deploy and customize your own itinerary automation system using n8n and Ollama.

Let’s build your AI Travel Itinerary Generator today. visit Official Workflow Page 

Ready to automate your travel marketing calls? Contact Oneclick's AI Automation Team to schedule a free consultation.