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AI/ML

How to Automate HR Recruitment with n8n Workflows


Overview

n8n captures job applications from Google Forms, syncs them to BambooHR, and notifies hiring managers via Slack.

Prerequisites

  • n8n installed (local or cloud).
  • Google Forms with webhook support.
  • BambooHR account with API access.
  • Slack account with bot token.

Workflow Setup

1. Prepare n8n Environment

Navigate to http://localhost:5678 (or your n8n URL) and log in with your credentials. In the sidebar, click “Workflows,” then select “+ New” and name it (e.g., “Recruitment Pipeline”). Click “+” on the canvas to open the node selector.

2. Trigger Node: Webhook

Node: Webhook

Settings:

  • Path: job-application
  • Google Forms Webhook: https://<n8n-host>/webhook/job-application for form submissions

Output: Application data (e.g., {{ $json.body.form_response.answers[0].email }}).

3. Sync to HR System Node: BambooHR

Node: BambooHR

Settings:

  • Credentials: BambooHR API key
  • Resource: Candidate
  • Operation: Create
  • Email: {{ $node["Webhook"].json.body.form_response.answers[0].email }}
  • First Name: {{ $node["Webhook"].json.body.form_response.answers[1].text }}
  • Last Name: {{ $node["Webhook"].json.body.form_response.answers[2].text }}

Output: Candidate added to BambooHR.

4. Notify Manager Node: Slack

Node: Slack

Settings:

  • Credentials: Slack Bot Token
  • Channel: #hiring
  • Text: New application from {{ $node["Webhook"].json.body.form_response.answers[1].text }} {{ $node["Webhook"].json.body.form_response.answers[2].text }}

Output: Manager notified.

Workflow Summary

  • Flow: Webhook → BambooHR → Slack.
  • Execution: ~10 seconds per application.

Benefits

  • Saves ~20 minutes/application on processing.
  • Ensures consistent candidate tracking.
  • Speeds up hiring communication.

Troubleshooting

  • Webhook Fail: Verify Google Forms URL.
  • BambooHR Error: Check API key permissions.

 

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