AI/ML

    How to Automate HR Recruitment with n8n Workflows


    Overview

    n8n captures job applications from Google Forms, syncs them to BambooHR, and notifies hiring managers via Slack.

    Prerequisites

    • n8n installed (local or cloud).
    • Google Forms with webhook support.
    • BambooHR account with API access.
    • Slack account with bot token.

    Workflow Setup

    1. Prepare n8n Environment

    Navigate to http://localhost:5678 (or your n8n URL) and log in with your credentials. In the sidebar, click “Workflows,” then select “+ New” and name it (e.g., “Recruitment Pipeline”). Click “+” on the canvas to open the node selector.

    2. Trigger Node: Webhook

    Node: Webhook

    Settings:

    • Path: job-application
    • Google Forms Webhook: https://<n8n-host>/webhook/job-application for form submissions

    Output: Application data (e.g., {{ $json.body.form_response.answers[0].email }}).

    3. Sync to HR System Node: BambooHR

    Node: BambooHR

    Settings:

    • Credentials: BambooHR API key
    • Resource: Candidate
    • Operation: Create
    • Email: {{ $node["Webhook"].json.body.form_response.answers[0].email }}
    • First Name: {{ $node["Webhook"].json.body.form_response.answers[1].text }}
    • Last Name: {{ $node["Webhook"].json.body.form_response.answers[2].text }}

    Output: Candidate added to BambooHR.

    4. Notify Manager Node: Slack

    Node: Slack

    Settings:

    • Credentials: Slack Bot Token
    • Channel: #hiring
    • Text: New application from {{ $node["Webhook"].json.body.form_response.answers[1].text }} {{ $node["Webhook"].json.body.form_response.answers[2].text }}

    Output: Manager notified.

    Workflow Summary

    • Flow: Webhook → BambooHR → Slack.
    • Execution: ~10 seconds per application.

    Benefits

    • Saves ~20 minutes/application on processing.
    • Ensures consistent candidate tracking.
    • Speeds up hiring communication.

    Troubleshooting

    • Webhook Fail: Verify Google Forms URL.
    • BambooHR Error: Check API key permissions.

     

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    Experts in AI, ML, and automation at OneClick IT Consultancy

    AI Force

    AI Force at OneClick IT Consultancy pioneers artificial intelligence and machine learning solutions. We drive COE initiatives by developing intelligent automation, predictive analytics, and AI-driven applications that transform businesses.

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