AI/ML

    How to Automate HR Offboarding with n8n Workflows


    Overview

    n8n detects terminated employees in BambooHR, sends an exit survey via Google Forms, revokes access, and notifies teams via Slack.

    Prerequisites

    • n8n installed.

    • BambooHR account with API access.

    • Google Forms with webhook support.

    • Slack account with bot token.

    Workflow Setup

    1. Prepare n8n Environment

    Navigate to http://localhost:5678 (or your n8n URL) and log in with your credentials. In the sidebar, click “Workflows,” then select “+ New” and name it (e.g., “Employee Offboarding”). Click “+” on the canvas to open the node selector.

    2. Trigger Node: BambooHR

    Node: BambooHR

    Settings:

    • Credentials: BambooHR API key
    • Resource: Employee
    • Operation: Get Many
    • Query: status:terminated terminationDate>=TODAY

    Output: Terminated employee data (e.g., {{ $json[0].workEmail }}).

    3. Send Exit Survey Node: HTTP Request

    Node: HTTP Request

    Settings:

    • URL: https://api.google.com/forms/<form-id>/responses
    • Method: POST
    • Body: { "email": "{{ $node["BambooHR"].json[0].workEmail }}", "trigger": "exit_survey" }

    Output: Survey sent.

    4. Revoke Access Node: HTTP Request

    Node: HTTP Request

    Settings:

    • URL: https://<your-it-system>/api/revoke-access
    • Method: POST
    • Body: { "email": "{{ $node["BambooHR"].json[0].workEmail }}" }

    Output: Access revoked.

    5. Notify Teams Node: Slack

    Node: Slack

    Settings:

    • Credentials: Slack Bot Token
    • Channel: #hr-offboarding
    • Text: {{ $node["BambooHR"].json[0].firstName }} {{ $node["BambooHR"].json[0].lastName }} has been offboarded.

    Output: Teams notified.

    Workflow Summary

    • Flow: BambooHR → HTTP Request (survey) → HTTP Request (revoke) → Slack.
    • Execution: ~15 seconds per offboarding.

    Benefits

    • Saves ~1 hour/offboarding on tasks.
    • Ensures secure access revocation.
    • Gathers valuable exit feedback.

    Troubleshooting

    • BambooHR Error: Check query syntax.
    • Access Fail: Verify IT system API.

    Ready to transform your business with our technology solutions? Contact Us  today to Leverage Our AI/ML Expertise. 

    Experts in AI, ML, and automation at OneClick IT Consultancy

    AI Force

    AI Force at OneClick IT Consultancy pioneers artificial intelligence and machine learning solutions. We drive COE initiatives by developing intelligent automation, predictive analytics, and AI-driven applications that transform businesses.

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